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Showing posts with label Learn English. Show all posts
Showing posts with label Learn English. Show all posts

CD MTQ Belajar Hafazan Tarannum Sekolah Rendah Menengah 2019

Assalamualaikum..

🍭Penat latih murid ke..?
🍭 Mahu belajar tarannum/Al Quran sendiri atas kekangan masa..?
🍭Terfikir apa Hadiah akhirat🎁 istimewa untuk yg tersayang..?
🍭Belajar dari guru, Ustaz Nik Azizan dari Rancangan Mari Bertarannum TV9

Jgn risau  *CD MTQ 2019* dah ada ni...

📚📚📚📚📚📚📚📚📚📚
*Sekolah Rendah*
1. Lelaki rendah RM25
2. Perempuan rendah RM25
3. Hafazan rendah RM25

*Sekolah Menengah*
1. Lelaki menengah RM25
2. Perempuan menengah RM25
3. Hafazan menengah RM25

📮📮📮📮📮📮📮
Pos RM10 Semenanjung
Pos RM15 Sabah/Sarawak
📦📦📦📦📦📦📦📦📦

Bank in untuk tempahan skang...
💳💳
Maybank 103033366068 Nik Azizan
💳💳

Cepat2 CD terhad... Buat sikit jer tahun ni...

Saya kenalan Ustaz Nik, membantu ustaz sahaja,, untuk penghantaran yg lebih cepat, lepas bank in send 4 maklumat di bawah (copy&paste):

🆔<nama anda>
🆔<alamat anda>
🆔<no hp. Anda>
🆔<P/S:Salam Ustaz Nik,melalui kenalan ustaz, AiaiLivi, inshaaAllah moga urusan dipermudah dan dipercepat proses penghantaran hendaknya. Terima kasih.>

Ke
Ustaz Nik Azizan
+6013 333 3727

🍇STOK🍇🍇TERHAD🍇🍇🍇🍇
📚📚🎶💿💿🎧📚📚
*Sekolah Rendah*
1. Lelaki rendah RM25
2. Perempuan rendah RM25
3. Hafazan rendah RM25

*Sekolah Menengah*
1. Lelaki menengah RM25
2. Perempuan menengah RM25
3. Hafazan menengah RM25

📮📮📮📮📮📮📮
Pos RM10 Semenanjung
Pos RM15 Sabah/Sarawak
📦📦📦📦📦📦📦📦📦

Bank in untuk tempahan skang...
💳💳
Maybank 103033366068 Nik Azizan
💳💳

Lepas bank in send 4 maklumat di bawah(copy&paste):

🆔<nama anda>
🆔<alamat anda>
🆔<no hp. Anda>
🆔<P/S:Salam Ustaz Nik,melalui kenalan ustaz, AiaiLivi, inshaaAllah moga urusan dipermudah dan dipercepat proses penghantaran hendaknya. Terima kasih.>

Ke
Ustaz Nik Azizan
+6013 333 3727

Terima kasih.

Moga beroleh keberkahan dalam pembelajaran saham akhirat. Amin..

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CEFR in Malaysia: Building on a benchmark

Sunday, 4 Feb 2018

The English Language Roadmap 2015-2025 uses the Common European Framework of Reference (CEFR). This year, imported CEFR-aligned English textbooks are being used in schools. And, plans are underway to align the Malaysian University English Test (MUET) with the framework. StarEducate finds out more about the CEFR, and how it can improve our English proficiency.
FOCUSED on teaching, assessment, and assessment-reporting, our Primary School Standard Curriculum (KSSR), and Standard Curriculum for Secondary Schools (KSSM), are based on expected outcomes that indicate progress and success, says Malaysian English Language Teaching Association (Melta) president Prof Dr S. Ganakumaran.
Essentially, both our curriculum, and the Common European Framework of Reference (CEFR), are based on learner achievement standards, he explains.
Two months ago, the Malaysia Examination Council announced that efforts were underway to align the Malaysian University English Test (MUET) with the CEFR so that it can be globally marketed especially to international students planning to further their studies in Malaysia.
“The biggest difference between the CEFR and our curriculum is that the KSSR standards are internally set based on the needs of learning a second language in Malaysia, and our success criteria is based on national goals, and expectations.
“On the other hand, the CEFR standards are determined externally based on language-learning research in Europe. These standards allow us to structure what we teach, and assess, to benchmark the progress of our students internationally,” Prof Ganakumaran says.
Launched in 2001, the CEFR, adds Universiti Malaya’s (UM) Faculty of Education senior lecturer Dr Zuwati Hasim, is neither a curriculum, nor a syllabus.
“Why do we need CEFR as a benchmark? What will happen to MUET - the English language competency examination taken by local students as a requirement to enter local public and private universities? If students are in Band 6 of MUET, which is equivalent to C2 of the CEFR, will they be exempted from taking the International English Language Testing System (IELTS), or any other internationally-developed English language test, when they enrol in universities abroad?” she asks.
Calling for a transparent evaluation of the CEFR’s implementation, she says the framework can be used as a form of reference for many different languages - not just English, but it must be an adaption, not an adoption.
Stressing that the framework is a mere guide, she says it can be adapted here if it’s aligned towards the communicative needs of our pupils.
“In Malaysia, English is a second language, not a foreign language. We shouldn’t be aligning our syllabus to the framework by compromising on our learners’ needs,” she feels, adding that the curriculum we’ve had through the years, were impressive and well-developed. Now, it’s about improving what we have.
The KSSR, and KSSM, are in line with the national education principles, and aimed at strengthening unity in a multi-cultural society, she adds.
KSSR was implemented in 2011, replacing the Primary School Integrated Curriculum (KBSR), which was introduced in 1983. The KSSM, which replaced the Integrated Secondary School Curriculum (KBSM), and a revised KSSR, kicked-off last year.
“Imported textbooks are being introduced even before we’ve analysed the effectiveness of the KSSR and KSSM textbooks. Will the CEFR lead to a revamp of the current co-curriculum?” she asks.
It’s important for teachers to be assessed based on the CEFR to show the quality of their proficiency according to an international standard, says Prof Ganakumaran. But, language proficiency - though advantageous, doesn’t necessarily translate to good teaching.
One of the key aims of the CEFR is to address a society that speaks several languages, and is sensitive to the different cultures around them, Dr Surinderpal Kaur, the deputy dean of postgraduate studies at the UM Faculty of Languages and Linguistics, points out. “Like Europe, Malaysia isn’t a monogamous culture. But the CEFR isn’t prescriptive - it tells you to modify the benchmark to suit your cultural context, not how to do it.”
European countries use the CEFR for many different languages as a benchmark for communication competency. This international benchmarking is very important because it allows for labour mobility. If correctly interpreted and implemented, the CEFR brings consistency. But it boils down to the training of educators, the materials used, assessment processes, and curriculum developed.
“We’ve to continuously tweak our curriculum which is still very traditional. We need peer-learning, emersion in digital technology, and critical thinkers who can apply their knowledge to solve problems.
“Aligning everything to the CEFR won’t be of much use if we don’t open up our curriculum. You can’t have your own benchmark for the SPM, then expect students to sit for the CEFR-aligned MUET at varsity. The benchmark must be consistent from primary level.”
Most European countries piloted their CEFR-aligned teacher-training, materials and assessments, when they started. This is necessary to iron out the kinks, she says.
“Once we’ve done that for English, the template we’ve created can be used for other languages like Bahasa Malaysia.”
Teachers, she adds, are crucial because if they don’t understand the CEFR, and the aims behind it, we won’t get far. She suggests:
> Improving teacher-proficiency in line with the CEFR;
> Ensuring that teacher-trainers know the CEFR well, can communicate it effectively, and are able to help teachers make sense of the teaching materials;
> Introducing a platform for teachers to share their best practices;
> Organising workshops for trainers and teachers; and
> Having townhalls to reach out to the community.
Dr Surinderpal calls for parents, teachers, teacher-trainers, and students, to be treated as equal stakeholders in the learning of English.
“Use lay terms. Reach out to the public. They must know what the Education Ministry is doing, and how it’s being done. Show the step-by-step progression, and address their concerns along the way.”
Dr Zuwati, who’s also a teacher-trainer, believes in empowering teachers.
Currently, only selected teachers are trained in the CEFR-aligned syllabus and textbooks. And, they’re expected to train their colleagues. The message, she says, can get lost in translation. She worries about the impact this would have on the implementation of the CEFR.
To fully benefit from the CEFR, you have to implement it properly, and not rush into superficial solutions, says Cambridge Assessment English (policy, projects and partnerships) director Dr Hanan Khalifa.
Part of the University of Cambridge, the not-for-profit organisation is dedicated to helping people learn English. It has been involved in the development of the CEFR for over 30 years.
“It’s tempting to take short cuts, but these don’t give you the improvements which a carefully implemented programme can give you.
“So it’s great that the Education Ministry is taking so much care in using data to align the curriculum, assessment, and learning materials, to the CEFR. This will ensure that they really deliver the skills which pupils need,” says Dr Hanan.

The CEFR is...
image: https://www.thestar.com.my/~/media/online/2018/02/03/20/29/copy-of-melta_pcc_1pdf.ashx?h=410&&w=300&la=en
Malaysian English Language Teaching Association (MELTA) Prof.Dr.Ganakumaran Subramaniam.SAMUEL ONG / THE STAR, 15TH JULY 2015.
Prof Dr S. Ganakumaran
"An international standard for describing language ability on a six-point scale, from A1 for beginners, up to C2. It provides a framework to guide those involved in language teaching and testing."
Malaysian English Language Teaching Association (MELTA) presiden Prof Dr S. Ganakumaran

image: https://www.thestar.com.my/~/media/online/2018/02/03/20/29/z_pcc_1pdf.ashx?h=237&&w=300&la=en
Dr. Zuwati of Universiti Malaya. RAJA FAISAL HISHAN/The Star..
Dr Zuwati Hasim
"A guide to determine, and measure, the standard of language competence or language ability. To facilitate free labour movement, the European Union, and the Council of Europe, coordinated its foreign language teaching so that the results of students learning French in Spain, for example, can be compared to Italian students learning German."
Universiti Malaya (Faculty of Education) senior lecturer Dr Zuwati Hasim

image: https://www.thestar.com.my/~/media/online/2018/02/03/20/29/s_pcc_1pdf.ashx?h=385&&w=300&la=en
Universiti Malaya (UM) Faculty of Languages and Linguistics deputy dean of postgraduate studies Dr Surinderpal Kaur.
Dr Surinderpal Kaur
"A very good student-centred, and widely used benchmark, that treats language as more than just a subject. The problem is that most people here think it’s a pedagogical curriculum."
Universiti Malaya (Faculty of Languages and Linguistics) deputy dean of postgraduate studies Dr Surinderpal Kaur 

image: https://www.thestar.com.my/~/media/online/2018/02/03/20/29/copy-of-hanan_pcc_1pdf.ashx?h=340&&w=300&la=en
Malaysian Examination council chairman Datuk Seri Dr Mohamed Mustafa Ishak (second from left) exchanging an Mou with Cambridge English Language head of research Dr Hanan Khalifa (second from right) after a press conference on MUET, STPM and SKBMW in the Malaysia National Defence University (UPNM) on Dec 7 2016. Looking on is UPNM vice-chancellor General Tan Sri Zulkifli Zainal Abidin (left) and MPM CEO Mohd Fauzi Datuk Mohd Kassim (right).
Dr Hanan Khalifa
"A lot more than a set of levels. If you use it properly, it’s a way of making sure that learners have the skills to communicate effectively in English. It describes in detail the skills you need at each level and for each of the four skills – listening, speaking, reading and writing."
Cambridge Assessment English (policy, projects and partnerships) director Dr Hanan Khalifa 

Read more at https://www.thestar.com.my/news/education/2018/02/04/building-on-a-benchmark/#wCwUL31JvAlAM0p0.99

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Interview SPP perguruan Pegawai Perkhidmatan Pendidikan DG41 2017

Interview SPP perguruan Pegawai Perkhidmatan Pendidikan DG41 2017 for TESL graduates

Assalamualaikum and good day to you! 
I believe that you might be nervous or a little "panic" while reading this post in preparation for the Pegawai Perkhidmatan Pendidikan DG41 (PPP DG41)'s interview. I will be sharing with you the interview experience of mine for Teaching as a Second Language (TESL) major field of study.

Kindly be informed that this post is long and please bear with me guys in reading my knowledge sharing  I am informing you that my sharing will be in mixed topic that will come in jumbled points  I will be updating this post from time to time too, whichever I think is appropriate and needed to be edited ✌thank you

It is 12.20 p.m. , Tuesday, September 12, 2017. I am writing this blog fresh to put as much input as I can from the interview. Good luck! 

Venue of interview: SPP building, Kompleks Jabatan Perdana Menteri (JPM), Putrajaya. (Free public parking is available along Laman Perdana that is situated next to JPM and it is nearer to the gate we interviewees should head in while RM1/hr parking is situated in front of the main gate of JPM. It is advised that you arrive before 8 a.m. to avoid traffic congestions)

Interview time: 9.30 a.m. (the security officer will not let the interviewees of session 10.30 a.m. and above to get in to avoid crowds)

Interview Date: 12/09/2017 ( I received an SMS on Saturday 11: 38 p.m. from SPP stated: "RM0.00 SPP: Sukacita dimaklumkan tuan/puan adalah dimohon untuk membuat semakan panggilan temu duga dengan segera di laman web www.spp.gov.my").

Before The Interview
- Check the SPP's website for your interview invitation.
- Print out the list of document and prepare the original and endorsed copies of your certificates.
- If you had involved in numerous co-curricular activities throughout your secondary and tertiary studies, kindly only chose three to four certificates to be photocopied. I photocopied almost all my 30+ certificates and believe me, the admin said to only take out the " Sijil Penghargaan" (That time I know that there's a difference between Sijil Penyertaan and Sijil Penghargaan. Sijil Penghargaan has a higher value in the government interviews) and other most significant certifications that you have. Seems like I wasted some pennies and time there in photocopying and arranging the certs' in order.
- Kindly clip temporarily (not staple) all your copied and endorsed certs together because the "admin" will later take only the relevant documents from you.

Interview Day
Interviewers:
Dr Mas*** & Puan K***** (not real name)

I was highly touched by the one-hour-and-a-half interview session. I love the experience and knowledge sharings of the interviewers during and after the interview and I love hearing ideas and answers  from the other candidates as well because personally I am regarding this interview as a "knowledge sharing" session. 

There were eight interviewees from different universities. In my readings from the other blogs, the maximum interviewees were five candidates. I was the only one who was wearing baju kurung without a blazer and nametag due to unforeseen circumstances (maybe my marks will not be that good in term of personality/attire).

Sharings from the interviewers and topics asked/ discussed.
Code switching between English and Malay during the interview; if you were asked in Malay, kindly answer in Malay and vice versa.
If you were to become a teacher, please:
- focus on polishing each and every student to become an established person in their own unique personalities, not educating in mass.
- be a teacher who is always in progress; who makes a difference. One of the interviewers shared that when you're in service for quite some time, you will feel 'boring' and to avoid that, take courses to improve ourselves personally and professionally. Holidays and working are different (please remember not to focus too much on going holidays overseas. It can be good to release your stress after much works. However, if we can be a teacher who thinks about our students, we can make use the money we have to make small 'sacrifices' to help students): teachers should focus more on students. Sacrifices and passion to teach will mold students' personalities and it will make a difference. (I almost cried during this sharing session of the interviewers' experience as teachers - how sacrifices of teachers help students not only academically but personally as well. The seeds that receive nurturing of ample soil(environment), watering, lights and fertilizers will grow to give back to society by giving out oxygen and fruits/flowers.. well I might exaggerate a little in this gardening part 😆😂.
- How do we know that our Lesson Outcomes (LOs ) are achieved? One of the tips is to ask the low proficiency learners before we end of class.
- What is PPP DG41
- Probation teacher :  issues (stealing, drug abuse & sexual harassment) , how long in probation, what to do in probation : focus on students, motivation, passionate, good attitude, humble, learn from the senior teachers
- ICT usage among Z generation : what are the advantages and disadvantages, how do we make use of the ICT to utilise it in lessons.
-  What uniform unit you want to choose in school?
- What club or society you want to choose?
- There were some application questions of pedagogy. Example of question: You teach 2 Bestari class. There are low proficiency students and high proficiency students- they can't get along and it affects the group work tasks. What would you do?
- Use imagination to teach, creativity. Imagination is free.
In overall, no specific facts (e.g.: list all the national education blueprints) or specific general knowledge were asked. At times we laughed in the interview session too when the interviewer(s) made funny statements. I startled a lot because I couldn't contain my nervousness. My bad
⛄⛄⛄...to be continued

**Update: 14 November 2019, Thursday.

#by tonight before 5.30am tmrw morning need to finish mark 40 papers, the day after tmrw will need to come early to school as that Saturday will be our 'Canteen Day' and as PIC of a stall need to prepare the stall, the next day Sunday need to manage the school Teacher's club family day event, then next week need to again, mark the exam papers of five classes, to finish marking the other exam's marking as well,  invigilate the SPM at other school, need to finish strategic planning,operational and tactical plan for curriculum and HEM unit for 2020, relook at lesson plans, check students' APDM info for next year's data as a homeroom teacher so that some students can get scholarship for parents earning below some numbers, end of year meeting on the last day of school (but then, still have responsibility of invigilating the SPM,so no holiday yet for me until maybe end of November 2019#  these are things a teacher needs  to do #expect a stressful and busy lifestyle when you are a teacher. However, this is for building the nation's assets - STUDENTS 殺❤️ or I personally like to call them little caliphs ☺️爐


Alhamdulillah I passed the interview and got posted to Sabah. Although, my first choice of placement was Putrajaya and second was Kuala Lumpur. My rizqi is in Sabah. It was my first time in Sabah when I first touched the footsteps in KKIA. I've never been here and my first footstep in Sabah is as a teacher. There were no 'warrant' or assemblement of the new teachers from the Peninsular. I went to Sabah with personal financing. On Sunday arrived in Kota Kinabalu. My mother and I met with her schoolmate and resided in Menggatal for one night. The next day we went to SPI first to meet with Ustaz K and afterwards alhamdulillah my mom's friend said that she'd send us to the school with her husband.   
I'm currently teaching in an SMKA. My reporting day was 5 February 2018. I went for Program Transformasi Minda (PTM) in July 2019 and still waiting whether I'll be confirmed to the position of DG41. According to an administrator of my school,  before 5 February 2021 I should check the progress of my confirmation. May all affairs end with goodness amin.. my mother always pray that I'll get the confirmation ☺️

 May all our affairs end with goodness and I wish a very good luck to all future teachers, especially TESL graduates. Now we are CEFR and PAK21 oriented, so make use of PAK21 in microteaching while in university (eg: traffic light, gallery walk, talking chips etc.). Mastering the PAK21 before the actual teaching in school helps a lot in our classroom management.

Alright, until then. Thanks for reading my humble,small experience as a new teacher. Good luck for all our future endeavours. May all teachers be blessed for all the sacrifices and toils. 爐 Assalamualaikum.

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Narrarive essay SPM


For students who would opt for narrative essay, one of the tips is that you can make your storyline's draft like what you have learnt in even your Bahasa Melayu subject in the literature component. 

In your Continuous Writing question of 1 hour, allocate 15 minutes of writing your drafts. My tips for you in answering this narrative essay question are that: 

1) Create your story's MORAL VALUE first before continuing with your draft in looking for what points to write for your Introduction, Climax and Resolution. 

Example: Moral value = the grass is not always greener at the other side / be thankful of what you have. 

So, based on this moral value, you will now have ideas on what conflicts in rising action and what points towards your Resolution in your falling action  to put as your draft's points. From this moral value, it will guide your storyline and hence without you realize, you already create theme for your story. Well done! ;) You are making an essay with good organizations.





Teacher Inia/ teacher Nurul English home tutoring KL, Kajang, Selangor, Putrajaya tuition 019-3926587

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7 Basic Grammar Rules

Hello :) Throughout my teaching of English as a Second Language tutor/teacher since 2009, I found out that this '7 Basic Grammar Rules' somehow beneficial to students regardless of levels: be it for UPSR, PT3 and even SPM/post-SPM. All thanks to a lecturer during my college year who taught us this seven basic grammar rules. Of course I couldn't remember exactly how the notes my lecturer gave that time looked like 100% and I innovate the contents a little ;) - based on my memory, I hope that this 'tips' would be somehow helpful to my students.

In my private and group lessons to low to high intermediate proficiency English as a Second Language (ESL) students, I found out that this funnel approach of teaching from general to specific lesson could reinforce and strengthen:

a) Basic understanding of writing and sentence structure.
b) UPSR: basic writing and grammar (for Paper 1 & 2).
c)PT3: Error Identification section, writing and English Oral Examination.
d) SPM/post-SPM level: Rational Cloze, writing and English Oral Examination.

In my tutorings, I prefer to teach the students this  '7 Basic Grammar Rules' during first few classes and repeatedly teaching it again during the whole tutoring lessons with the aim to build up strong grasps of basic English - apart from customised lesson organisations catering for individual students' need.

Kindly refer to the picture and explanations below for basic understanding. (click the picture for bigger viewing) 

SVA = Subject-Verb Agreement.

In one complete sentence, there are at least one subject and one verb.
Example: Sara[subject] smiles[verb].

Rule 1: Singular Subject takes Singular Verb.


Example: Ali[Singular subject] likes[Singular verb] to play hockey.

Rule 2: Plural Subjects take Plural Verb.


Example: Ali and Raju[Plural subjects] like[Plural verb] to play hockey.

Rule 3: 'to' must be followed by Base Form.


Example: Datuk Lee Chong Wei loves to play[Base Form] badminton.

Rule 4: Modal Auxiliaries must be followed by Base Form.


Example: "Please teacher, may I go to the toilet?" asked Leeya.

Rule 5: 'do/does/did' must be followed by Base Form.

Example: Did you know that the 3 most common languages in the world are Mandarin Chinese, Spanish and English?

Rule 6: 'is/am/are/was/were/has/have/had' must be followed by Past Participle.


Example: "Have you taken your dinner, Alan?" asked Mrs. Smith to her son.

Rule 7: 'be/being/been' must be followed by Past Participle.


Example: Justin is being followed by a lamb.

This note is for future revision/reference of students/ me too. Hope this simple note is beneficial to this blog's readers as well.

For further enquiries on private/group English tutoring/tuition/workshop from me, Teacher Nurul/Miss Inia (Putrajaya/Kajang/Puchong/KL/Cyberjaya), kindly contact (WhatsApp preferred) +6019-392 6587 or e-mail inia.lurun@gmail.com . English tuition UPSR / PT3 / SPM / post-SPM (pre-university/adults). Tuition Putrajaya . English Tuition . English Tuition KL . English Tuition Kajang . English Tuition Cyberjaya.

My humble education background:


  • [2016] Bachelor of Education of Teaching English as a Second Language (B.Ed. (Hons) TESL, UM): University of Malaya, Kuala Lumpur.
  • [2008] Diploma in English Communication (major in Business Communication): Kolej Profesional MARA Indera Mahkota, Pahang.
  • [2007] MUET Band 5.
  • [2009] A Graduate of a professional course (BTEC Level 3) from an academy certified by Edexcel, London.
  • An enthusiastic person with the subjects of the English language, entrepreneurship, fun & education.
  • {UPSR 1999: 4A {PMR 2002: 7A {SPM 2004:3A (BM, Math, Pendidikan Islam – Science Stream).

" When you have knowledge, it would be wonderful to teach others. At the same time, both student and the teacher learn and know more and more about the knowledge. Learning is a lifelong process indeed."

Tuisyen Putrajaya

​Tuisyen English

​English Tuition

Putrajaya Tuition

Putrajaya Home Tutoring

​UPSR, PT3, SPM tuition Putrajaya KL Kajang



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Business Writing - Enclosed/Attached document


For your kind perusal


We continue our series on business writing by examining more clunky and vague phrases.
What do you do when you wish to enclose /attach a document which the other party has requested? Do your write a covering message like this:
Further to your valued recent request, enclosed herewith, please find a copy of our most recent catalogue for your kind perusal and necessary action.
As per your request attached herewith please find a copy of the above-mentioned report for you attention and retention.
What is the weirdest phrase in both of the above examples? Surely it has to be please find! Extremely common, but weird! That enclosure/attachment is not lost! We only tell people to find something that is lost! It is amazing that this phrase is so meaningless, yet so standard!
Earlier articles of this column have already mentioned certain features which militate against effective communication; two of them are displayed here.
Redundancy: enclosed/attached herewith is unnecessary repetition. If the item is here with the covering letter, then, of course, it is enclosed/attached. If the document is attached, then it has got to be here with the e-mail! In this connection, don’t use “together with” as it is also redundant. The word “herewith”, like “hereby”, “hereinafter”, “heretofore”, etc, is extremely archaic.
Verbosity: How many words do you need? Whatever is a kind perusal? It sounds almost like a sweet little furry animal! Whatever it means, it is way out of date.
Please don’t use “for your further action”; “for your attention”; “for your necessary action” (as if the reader is likely to do something UNnecessary with it!). All of these fail to tell the reader what he/she has to do. If you are sure that the reader knows what to do with the enclosure, then there is no need to write “for your ...”!
What about the word “valued” as in “Dear Valued Customer”? Don’t use it! If you value your customer, show it, don’t write it! One way to show that you value the customer is to take the trouble to use mail-merge so that his/her name appears in the salutation rather than the low-value “Valued Customer”.
A common and risky scenario is when the manager of a department receives an e-mail, decides that his/her downliner should deal with this, so forwards it with the caption: Please do the needful/Please take the necessary action/Please act accordingly.
When forwarding e-mails for other people’s action, always specify the intended action, otherwise the downliner may act according to ... WHAT?
Then how should we refer to a document that we are enclosing or attaching? Consider these.
We are enclosing a copy of the catalogue which you requested. If you would like to appear more joyful, try: We are pleased to enclose a copy of the catalogue which you requested.
We are enclosing a copy of the ______ Report, as you requested.
Notice that these are all written in the Active Voice. It is normally preferable to use the Active Voice in correspondence and the Passive Voice in certain other types of documents.
If you don’t want to appear friendly, you may want to consider: “Enclosed is a copy of the_____ Report, as requested.” This is all in the Passive Voice and creates distance between the Writer and the Reader, but should generally not be used.
Dr Alistair King has over 25 years experience in education and training for multinational corporations and government departments in several European, African and Asian countries. He can be contacted at alistair@aksb.com.my

Tuesday, 24 July 2012 | MYT 12:00 AM
BY ALISTAIR KING
Source: The Star

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